General Information
ADRA Indonesia seeks an experienced and dedicated Finance and Administrative Assistant to support the financial management, administration, and logistics of the NextGen CELEBRATIONS! Program as summarize below.
Yayasan ADRA Indonesia is a humanitarian organization that belongs to the worldwide ADRA network, comprising more than 120 supporting and implementing country offices. The mission of ADRA is to serve humanity so that all may live as God intended through Justice, Compassion and Love as its main values. ADRA Indonesia has been working in Indonesia since 1981 and registered as a local Non-Governmental Organization (NGO) in 1991.
ADRA Indonesia is implementing NextGen CELEBRATIONS! an evidence-based healthy lifestyle framework developed by Adventist Health Ministries. It is an acronym for 12 healthful living principles: Choices, Exercise, Liquid, Environment, Belief, Rest, Air, Temperance, Integrity, Optimism, Nutrition, and Social Support and Services.
The NextGen CELEBRATIONS! aims to reduce risk factors for non-communicable diseases (NCDs) and improve mental health among adolescents aged 13–15. The project adapts the CELEBRATIONS healthy lifestyle framework through Human-Centered Design (HCD) and Social and Behaviour Change (SBC) strategies. Adolescents will help identify barriers, design solutions, and test activities that build their knowledge, confidence, and ability to practise healthier habits.
Through the CELEBRATIONS! Project; Youth Health Ambassador Circles (YHACs) will lead peer activities and campaigns. The Parent Advisory Board will advise on engaging parents and caregivers and strengthening healthy routines at home, while the School Advisory Board will support school practices and policies that make healthier choices easier for adolescents. Government, health, community, and faith-based partners will support activities, strengthen referral pathways, and explore opportunities to sustain the programme.
Functions of role
The Finance and Administrative Assistant will provide support to ensure the efficient financial, administrative, and logistical support for the operation of the NextGen CELEBRATIONS! Indonesia project. She/he will support project transaction recording, payment documentation, and financial reporting. She/he will prepare and check supporting documents, follow up on corrections, and ensure records are accurate, complete, and submitted on time in line with ADRA policies and donor requirements. She/he will also coordinate administrative and logistical arrangements for project activities, assessments, training, and stakeholder meetings, while maintaining confidentiality and applying safeguarding requirements. The role will prepare and check supporting documents and follow up on corrections, with expenditure approval retained by authorized staff.
Duties and Responsibilities
- Support the Project Manager in preparing activity budgets, cash forecasts, payment requests, and expenditure summaries, and monitor spending against approved budgets.
- Maintain accurate financial records, verify invoices, receipts, and supporting documents, track advances and settlements, and assist the Finance Team in preparing financial reports and reconciliations.
- Manage daily administrative tasks, maintain organized project files and correspondence, and support routine office operations in accordance with ADRA policies and procedures.
- Support procurement processes, including obtaining quotations, preparing purchase documentation, maintaining supplier records, and coordinating venues, transportation, materials, and supplies for project activities.
- Ensure financial and administrative documentation complies with ADRA policies and donor requirements, maintain records for internal reviews and audits, and promptly report any suspected irregularities through designated channels.
- Support routine HR administration, including staff timesheets, attendance, leave records, and other personnel documentation in coordination with ADRA Indonesia’s HR Team.
- Apply safeguarding, confidentiality, and data protection requirements when handling financial, personnel, and participant information, and ensure logistical arrangements support safe and inclusive participation.
Qualifications and Competencies Required
- Bachelor’s degree in Accounting, Finance, Business Administration, Management, or a related field.
- Minimum 3 years of relevant experience in finance, administration, or logistics, preferably with an NGO or development project.
- Experience preparing payment documents, maintaining financial records, tracking expenditures and advances, and supporting financial reporting. Understanding of financial controls and donor requirements is an advantage.
- Experience supporting procurement, inventory management, and logistical arrangements for project activities, with knowledge of basic procurement procedures.
- Good written and spoken Bahasa Indonesia; working knowledge of English is an advantage.
Application deadline is November 10, 2026. Only short listed of Applicants will be invited for interview.
Please submit your application by email to: recruitment@adraindonesia.org and mark your e-mail subject: “FA NextGen CELEBRATIONS!”