Finance and Administration

ADRA Indonesia is seeking Finance and Administration for the Disaster Ready Church (DRCh) Project as summarized below.

Background

Yayasan ADRA Indonesia is a humanitarian organization and belongs to the worldwide ADRA network, comprising more than 120 supporting and implementing country offices. The mission of ADRA is to serve humanity thus all may live as God intended through Justice, Compassion, and Love as its main values. ADRA Indonesia has been working in Indonesia since 1981 and registered as a local Non-Governmental Organization (NGO) in 1991.

The 7-month project of the DRCh intends to work with sub-national government and church leaders in developing a contingency plan to be able to provide humanitarian assistance and Protection to internally displaced people (IDPs) if a humanitarian crisis occurs. Project deliverables are to setting up a Protection and Displacement (DP) Cluster that brings together relevant humanitarian actors, including NGOs and local authorities, to provide effective and coordinated emergency response to IDPs. The joint need assessment (JNA) protocol developed and disseminated. The JNA will gather critical information on humanitarian needs, guiding the government in declaring an emergency status and enabling a coordinated response. The outcome of this project is: Improved preparedness of local governments and civil society to respond to armed conflict and social unrest

Functions of role

The role of the DRCh of Finance-Administration Assistant is to ensure that all supporting documents relating to finance and administration are correctly handled and to assist the project manager in project implementation. The Finance and Administration Assistant will be responsible for the overall financial recording of activities and assisting the project manager in organizing project activities.

Duties and Responsibilities

The DRCh Finance and Administration will oversee the administration and financial activities, including procurement for related activities. In order to achieve this, the Finance and Administration is required to undertake the following tasks:

Cash Management and Record Keeping

1. Manage cash flow in the field, including handling petty cash and processing bank payments
2. Ensure accurate disbursement and receipt of cash
3. Maintain accurate and up-to-date financial records of all cash transactions, including receipts, disbursements, and reconciliations.
4. Ensure documentation is complete and compliant with organizational and donor requirements.
5. Ensure adherence to financial procedures and policies, safeguarding cash and ensuring compliance with donor regulations.

Financial Monitoring and Reporting:

1. Assist the Project Manager with financial updates, including budgeting, tracking, and monitoring expenditures according to DIP on a monthly basis.
2. Prepare financial reports as required, ensuring accuracy and adherence to donor requirements.

Administrative Support:

1. Manage day-to-day administrative tasks to ensure the smooth operation of the project office.
2. Provide logistical support for meetings, workshops, and field visits, ensuring all necessary materials and arrangements are in place.
3. Assist in preparing and processing project-related documents, including contracts and procurement requests
4. Monitor and manage the inventory of project equipment and supplies, ensuring proper storage, maintenance, and utilization.

Qualifications and Competencies Required

• Possessing a high level of integrity and self-motivation; being honest and trustworthy.
• A university degree (minimum Diploma 3) in accounting or financial management.
• Knowledge of the use of spreadsheets (MS Excel) for reporting purposes and other MS Office applications.
• Strong attention to detail and preciseness in the execution of tasks.
• Poses solution-oriented working approaches and negotiation skills.
• Applicant from Papuan is an advantage.

The application deadline is February 21, 2025.  Only short-listed Applicants will be invited for an interview.

Please submit your application by email to: hrd@adraindonesia.org and mark your e-mail subject: “DRCh Finance and Administrative Assistant”